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Making precise records will help you keep track of the health of your company. You can’t easily identify patterns, calculate ratios, or make future decisions without these records. Also, you need these records when you file tax returns, as well as to verify the information you provide in your financial statements. These include income (profit and loss) statements and balance sheets.
Many states have corporate departments or secretaries of state offices who require companies to submit an official statement of ownership. These documents are accessible online in most cases. You can search for these records by company name, and often the websites will give a list of officers or directors, addresses, and other details regarding the company. Certain private firms or companies make directories of their businesses. They may include the headquarters city or city where the company is registered, and often include contact information, as well as the chief officer or officers of the company, and a brief profile about the type of business with which the company is involved.
Many cities require that any person or business that is operating a business within the city must register, and many cities have made these documents online. Some counties also maintain an index of business names that are fictitious, where the principal partners or the top officers of a partnership may be listed, along with their addresses. Some states maintain a master list of all fictitious names for businesses. States, the secretary of state and corporation departments have made these online.