Online board meetings are a convenient and efficient method for non-profit organizations to conduct business. However, just like any meeting, the efficiency of a virtual board meeting is affected by a variety of factors. This article provides suggestions for making your virtual board meetings efficient and discusses the most common mistakes that can be avoided.
The lack of engagement
Many nonprofit boards find that they have difficulty keeping attendees from remote locations entertained during meetings. This is particularly true if you’ve changed from face-toface meetings to remote sessions. Meetings can be affected by low participation if members of the board don’t feel comfortable communicating via video, or if they aren’t comfortable with the technology.
Reports from committees are often the least engaging parts of the agenda, which is why it’s difficult to get people to participate in discussions about them during a virtual meeting. To combat this, you should encourage your committee optimizing M&A transaction workflows with technology members to include a question or request for feedback from the board in their reports.
Inadequate meeting minutes
Minute-takers from your board are responsible for recording all important discussions and decisions from virtual meetings. They should be careful not to describe informal discussions or personal opinions and try to achieve a balance of concision and thoroughness. It is essential to record the minutes completely and maintain the ability to store all documents securely including governing documents as well as financial reports. This will help avoid confusion and improve accountability.