A good system for capturing and storing information is essential when working with documents. It could require a physical scanner to digitize papers or using software to create and keep electronic documents.
A document can be filled with any kind of information, and can take various formats. It can be highly-structured, such as list or tabular documents forms, forms, or scientific charts. It can also be semi-structured, such as a newspaper article or book, or unstructured, like notes or letters.
The majority of documents, particularly those produced in an organization or data escape other professional settings follow a certain set of standards and conventions that are generally accepted across the company. This helps create consistency and greater transparency into the workflow of documentation within the organization and ecosystem.
When you write a document it is important to remember that the document is likely to be read by others who might not have the same knowledge or experience as you do. It is therefore essential to put the events into context and include as much detail as you can to avoid confusion or incorrect interpretation of the information in the document.
When you work with documents, it is essential to be as transparent and honest as possible. If you are documenting an incident at work or writing a performance review, it’s important to record events in a neutral and objective way. Be honest and avoid discriminatory statements in your records will help you build credibility with those who read your documents.